Reformatting Work Checklist
On this page you will find a basic checklist for the overall workflow for reformatting a book.
Note this is just a general overview, not everything on this list will be something that exists in the book you are working on, and there could be items missing from this list. Remember to check over the main wiki page for all the book sections. If there is something that is unclear or missing please post it on the Production Q&A page.
- Remove Table of Contents
- Enter and update About Digital Talking Book section
- If required, enter and update Producer's Note
- Apply all appropriate Headings for Book Sections. See Book Sections on main page for all book sections.
- Check original for use of emphasis and apply as required.
- If notes exist, reinsert all notes as endnotes.
- If textboxes and asides exist, reinsert as required.
- Check original for use of lists, and reinsert as required
- Check original for blockquotes and reinsert as required.
- If author exits, apply citation style
- If Tables exist, reformat as required
- Check for Content Breaks and reformat as required
- Check for ALL CAPITAL WORDS and reformat as required
- If symbols exist, reformat as required
- If hyperlinks exist, check and reformat as required
- If book contains multiple languages, check and format as required.
- Add Terms of Use section to the end of the book.
- Images:
- Format all images as needed. See Getting Started
- Create Google doc for writing, feedback, and revisions. See Getting Started
- Insert Captions as needed
- Enter appropriate Alt-text. See How to Write Alt-Text
After you have completed your work, you can run the built in Accessibility Checker for MS Word. This can help you find any mistakes you may have made. Be aware: it flags somethings are wrong, when they are correct, and does not catch all the issues. It is fairly robust, and can assist you as a final check before you pass a ticket back for review. For more information, please go to the MS Word documentation for Improve accessibility with the Accessibility Checker. If you have any questions, ask in the Production Q&A!
Spacing is also important for accessibility. Ensure that you remove:
- TAB characters used to provide indentation
- Multiple Paragraph ‘Return’ characters (¶) used to provide spacing between paragraphs
- Newline breaks (↵)
- Multiple SPACE characters
If any of this exists in the document, then it is not properly formatted with styles. You will need to remove these spaces. See Find & Replace for more instructions.
