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--- public:nnels:etext:keyboard-shortcuts [2021/06/09 10:44]
rachel.osolen
+++ public:nnels:etext:keyboard-shortcuts [2024/05/29 15:26] (current)
heeyeong.park
@@ Line 1: / Line 1: @@
 ====== Keyboard Shortcuts ======
-Keyboard shortcuts are incredibly useful, and when used correctly, will help save time and preserve sanity.
+Keyboard shortcuts are incredibly useful, and when used correctly, will help save time and preserve sanity. They can be used for the following reformatting tasks:
+   * Applying Styles
+   * Inserting Notes, Images, and Symbols
+   * Performing Basic Function Commands (opening a tool or view)
-=====Customizing Keyboard Shortcuts=====
+On this page, you will find information on pre-existing keyboard shortcuts for both Mac and PC users. You will also find information on how to create your own custom keyboard shortcuts at the end of this page.
-**In Word for Mac:**
+<note tip>If you are looking to fix a repeating formatting problem in your file, for example: double paragraph breaks or letters converted into numbers, please go to the [[public:nnels:etext:find-and-replace|Using Find & Replace]] or [[public:nnels:etext:regex|Using Regular Expressions]]. If you still can't find it, try writing your own Regex, or using a wildcard for find and replace.</note>
-You will be able to assign many keyboard shortcuts using the ''Tools>Customize Keyboard...'' dialog.
+<note>If you discover a Keyboard Shortcut that is not on this page, or through the supporting links, please contact the Production Coordinator. They can teach you how to add your own examples through updating this wiki page! All updates to this page //must// be shared with the full team.</note>
-**In Word for PC:**
+=====Using Existing Keyboard Shortcuts=====
+In this section, you will find external resources to existing keyboard shortcuts for both Mac and PC users.
-The path to Customizing keyboard shortcuts is: ''File'' > ''Options'' > ''Customize Ribbon'' > ''Keyboard Shortcuts: **Customize**''.
+If you use ''Windows for PC'', please go to [[https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-word-95ef89dd-7142-4b50-afb2-f762f663ceb2|Keyboard shortcuts in Word for Windows]] for a list of existing options.
-**Details for both Mac and PC:**
+If you use ''Mac'', please go to [[https://support.apple.com/en-ca/HT201236|Mac keyboard shortcuts]] for a list of existing options.
-When you are customizing your keyboard, and "Press a new Keyboard Shortcut", it will tell you if the shortcut you have input has already been assigned to another command. If it has, you can either leave it as is, and choose another key combination, or you can Assign it to the command. If you do this, you may need to navigate to the Command which it was already assigned to, and remove the keyboard shortcut from this command (this depends on your version of Word - some will automatically remove it from the original command when you assign it to a new command).
+====Common Existing Keyboard Shortcuts====
+To make life a bit easier for you, in this section, you will find Keyboard Shortcuts that are commonly used in your eText Reformatting Workflow.
-The table below offers a list of suggested Keyboard Shortcuts. Some of these were default, but most of them needed to be created.
+<note important>If you do not see a Keyboard Shortcut in this section, then go back to the external links for a fuller list of shortcuts for both Windows and Mac.</note>
-=====Sample Shortcuts for Styles, Functions, and Commands=====
+<note>If you discover a Keyboard Shortcut that is not on this page, or through the supporting links, please contact the Production Coordinator. They can teach you how to add your own examples through updating this wiki page! All updates to this page //must// be shared with the full team.</note>
-Below is an example list of shortcuts.
+===Keyboard Shortcuts for PC===
+Below you will find a table for the more common Keyboard Shortcuts for PC.
-<note tip>You may prefer different shortcuts. In Word for Mac, ''Command'' + ''Option'' + ''4/5/6/7/8/9/0'' may be unassigned, and therefore easy to apply.</note>
+|   ^ Command  ^ Windows Shortcut  ^
+^ Styles | Heading 1  | Alt+Ctrl+1 |
+^ :::    | Heading 2   | Alt+Ctrl+2   |
+^ :::    | Heading 3  | Alt+Ctrl+3  |
+^ :::    | Normal  | Ctrl+Shift+N  |
+^ :::    | Quote  | N/A |
+^ :::    | Emphasis | N/A |
+^ :::    | Strong  | N/A |
+^ :::    | Citation | N/A |
+^ :::    | Language | N/A |
+^ :::    | Clear Formatting  | N/A |
+^Inserting | Insert Endnote | Alt+Ctrl+D |
+^ ::: | Insert Picture (Opens dialog) | Alt+N+P |
+^ ::: | Insert Symbol (Emoji) | WIN+. (period) OR WIN+; (semicolon)|
+^Tools & Views | Advanced Find and Replace | N/A|
+^ ::: | Navigation Pane |Ctrl+F<sup>1</sup> |
+^ ::: | Styles Pane | Alt+Ctrl+Shift+S |
-In the table below, shortcuts in regular font are built-in to word, while shortcuts in //italics// were created.
+<sup>1</sup> This will open up the ''Find'' function in the Navigation Pane, and you will need to click "Headings" if that is what you wish to see. If you want to have a Keyboard Shortcut that automatically opens the Headings area, you can assign one. Detailed directions can be found [[https://answers.microsoft.com/en-us/msoffice/forum/msoffice_word-mso_windows8-mso_365hp/how-to-open-headings-in-navigation-pane-from-the/19a5e726-236b-410d-956c-5cf614f6aed7|here]].
-<note>This list is not inclusive of all of the styles from the NNELS Template; in my experience, the ones not included were not used frequently enough to warrant the creation of Keyboard Shortcuts, but you are of course encouraged to create them for any Style, Function, or Command that you want.</note>
+<note>If you discover a Keyboard Shortcut that is not on this page, or through the supporting links, please contact the Production Coordinator. They can teach you how to add your own examples through updating this wiki page! All updates to this page //must// be shared with the full team.</note>
-|        ^ Command                ^ Windows Shortcut   ^ Mac Shortcut       ^
+===Keyboard Shortcuts for Mac===
-^ Styles | Heading 1            | Alt+Ctrl+1        | Command + Option + 1 |
-^ :::    | Heading 2            | Alt+Ctrl+2         | Command + Option + 2 |
-^ :::    | Heading 3            | Alt+Ctrl+3        | Command + Option + 3 |
-^ :::    | Normal               | Ctrl+Shift+N        | //Command + Option + 4// |
-^ :::    | Blockquote (DAISY)   |         | //Command + Option + 5// |
-^ :::    | Emphasis             |         | //Command + Option + i// |
-^ :::    | Strong               |        | //Command + Option + s// |
-^ :::    | Citation               |        | //Command + Option + t// |
-^ :::    | Language             |         | //Command + Option + 8// |
-^ :::    | Clear Formatting     |        | //Command + Option + x// |
-^Inserting | Insert Endnote | Alt+Ctrl+D | //Command + Option + e// |
-^ ::: | Insert Picture (Opens dialog) | Alt+N+P | //Command + Shift + i// |
-^Tools & Views | Advanced Find and Replace | | //Command + Option + f// |
-^ ::: | Navigation Pane |Ctrl+F<sup>1</sup> | //Command + Option + 0 (zero)// |
-^ ::: | Styles Pane | Alt+Ctrl+Shift+S | Command + Option + Shift + S |
-<sup>1</sup> This will open up the ''Find'' function in the Navigation Pane, and you will need to click "Headings" if that is what you wish to see. If you want to have a Keyboard Shortcut that automatically opens the Headings area, you can assign one. Detailed directions can be found [[https://answers.microsoft.com/en-us/msoffice/forum/msoffice_word-mso_windows8-mso_365hp/how-to-open-headings-in-navigation-pane-from-the/19a5e726-236b-410d-956c-5cf614f6aed7|here]].
+Below you will find a table for the more common Keyboard Shortcuts for PC.
+|        ^ Command   ^ Mac Shortcut ^
+^ Styles | Heading 1  | Command + Option + 1 |
+^ :::    | Heading 2  | Command + Option + 2 |
+^ :::    | Heading 3  | Command + Option + 3 |
+^ :::    | Normal | N/A |
+^ :::    | Quote | N/A |
+^ :::    | Emphasis | N/A |
+^ :::    | Strong | N/A |
+^ :::    | Citation | N/A|
+^ :::    | Language| N/A |
+^ :::    | Clear Formatting | N/A|
+^Inserting | Insert Endnote | N/A |
+^ ::: | Insert Picture (Opens dialog) | N/A |
+^ ::: | Insert Symbol (Emoji) | Ctrl + Command + Spacebar<sup>1</sup>|
+^Tools & Views | Advanced Find and Replace| N/A |
+^ ::: | Navigation Pane | N/A |
+^ ::: | Styles Pane | Command + Option + Shift + S |
+<sup>1</sup> Depending on the version of your macOS, this shortcut may not always work. If you are experiencing any trouble with using this shortcut, please contact the production coordinator for assistance.
+<note>If you discover a Keyboard Shortcut that is not on this page, or through the supporting links, please contact the Production Coordinator. They can teach you how to add your own examples through updating this wiki page! All updates to this page //must// be shared with the full team.</note>
+=====Customizing Keyboard Shortcuts=====
+Unfortunately, there is not a Keyboard Shortcut for every function or command in MS Word, but the exciting news is you can create your own!
+<note warning>Under Construction</note>
+**In Word for Mac:**
+You will be able to assign many keyboard shortcuts using the ''Tools>Customize Keyboard...'' dialog.
+**In Word for PC:**
+The path to Customizing keyboard shortcuts is: ''File'' > ''Options'' > ''Customize Ribbon'' > ''Keyboard Shortcuts: **Customize**''.
+<note>For both Mac and PC: When you are customizing your keyboard, and ‘ ‘Press a new Keyboard Shortcut’ ‘, it will tell you if the shortcut you have input has already been assigned to another command. If it has, you can either leave it as is, and choose another key combination, or you can Assign it to the command. If you do this, you may need to navigate to the Command which it was already assigned to, and remove the keyboard shortcut from this command (this depends on your version of Word - some will automatically remove it from the original command when you assign it to a new command).</note>
 =====Shortcuts for Selecting Text=====
-Getting comfortable with using these types of shortcuts will help you to quick navigate your document, and select items when you need to.
+Getting comfortable with using these types of shortcuts will help you to quickly navigate your document, and select items when you need to.
 Using them also helps to give you more control over your selections. For example, if you needed to select all of the text of a chapter, and scrolled too far with your mouse, you do not have to start again - you can just use the shortcuts to de-select as many paragraphs or lines as you want!
@@ Line 57: / Line 101: @@
 For Word for Mac, a similar list can be found [[https://support.office.com/en-us/article/keyboard-shortcuts-in-word-for-mac-3256d48a-7967-475d-be81-a6e3e1284b25|on this page]], under the heading "Select text and graphics".
+[[public:nnels:etext:start|Return to main eText Page]]

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