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public:nnels:etext:setting_up_ms_word [2022/04/11 13:22]
rachel.osolen |
public:nnels:etext:setting_up_ms_word [2024/05/08 22:04] (current)
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| - If the book has multiple authors, separate their names with a comma | - If the book has multiple authors, separate their names with a comma |
| - Enter the ''National Network for Equitable Library Service'' in the ''Company'' field. Do not use the publisher name of the original book. | - Enter the ''National Network for Equitable Library Service'' in the ''Company'' field. Do not use the publisher name of the original book. |
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| | Here is a video demo on [[https://screencast-o-matic.com/watch/c3l2rbVvxIQ|How to Set up the Document Priorities in Word for NNELS]] |
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| **Note**: do not use underscores (_) in document properties. | **Note**: do not use underscores (_) in document properties. |
| - Show ''Style Pane'': The Styles Pane is useful for seeing what styles have been applied to text, picking styles to apply to text, and managing styles. Style-formatting is a necessary part of making documents accessible. | - Show ''Style Pane'': The Styles Pane is useful for seeing what styles have been applied to text, picking styles to apply to text, and managing styles. Style-formatting is a necessary part of making documents accessible. |
| - Show ''Ruler'': The Ruler will help you check to see that all body text and images are left justified. [[https://support.microsoft.com/en-us/office/show-the-ruler-dc8a4e0d-209f-43b8-b967-8e65da24d4c7#ID0EAABAAA=Windows|Here is a link to directions on how to set up your ruler]]. Quotes and Headings **do not need to be left justified** only the body text of the document. You can use direct formatting buttons to ''Align Left'' and ''Decrease Indent'' to fix justification. | - Show ''Ruler'': The Ruler will help you check to see that all body text and images are left justified. [[https://support.microsoft.com/en-us/office/show-the-ruler-dc8a4e0d-209f-43b8-b967-8e65da24d4c7#ID0EAABAAA=Windows|Here is a link to directions on how to set up your ruler]]. Quotes and Headings **do not need to be left justified** only the body text of the document. You can use direct formatting buttons to ''Align Left'' and ''Decrease Indent'' to fix justification. |
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| | Here is a tutorial on how to [[https://screencast-o-matic.com/watch/crhXYXVfqcY|Set Up MS Word]] |
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| <note>If you find you have an ''.rtf'' file, contact the Production Coordinator through RT and they will convert the file for you to .docx</note> | <note>If you find you have an ''.rtf'' file, contact the Production Coordinator through RT and they will convert the file for you to .docx</note> |
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| ===Step Three: Clear Formatting=== | ======Step Three: Clear Formatting====== |
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| Once you have Word set up properly you will be able to begin reformatting the document. | Once you have Word set up properly you will be able to begin reformatting the document. |
| * Select the ''clear formatting'' button located at the top of the ''Apply a Style'' box in the ''Style Pane'' | * Select the ''clear formatting'' button located at the top of the ''Apply a Style'' box in the ''Style Pane'' |
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| [[https://screencast-o-matic.com/watch/crhXqGVfFN7|Here is a quick video showing you how this is done!]] | Here is a quick video for [[https://screencast-o-matic.com/watch/crhXqGVfFN7|Clearing Formatting]] |
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| | <note>Another option it to copy the entire book and paste it into a new word document. This can especially be helpful for books that have problematic formatting issues.</note> |
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| Now you can start applying styles as needed. See the [[public:nnels:etext:styles_headings|Styles & Headings]] section for more info applying styles and the importance of headings. | Now you can start applying styles as needed. See the [[public:nnels:etext:styles|Styles & Headings]] section for more info applying styles and the importance of headings. |
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| Each section of a standard book is formatted as per the wiki instructions. The [[public:nnels:etext:start#book_sections|Books Sections]] of the eText wiki show you how, and is divided by the sections found in most books. | Each section of a standard book is formatted as per the wiki instructions. The [[public:nnels:etext:start#book_sections|Books Sections]] of the eText wiki show you how, and is divided by the sections found in most books. |
| After you have finished reformatting the book you will need to pass the ticket to the Production Coordinator, and upload the finished book to CyberDuck. | After you have finished reformatting the book you will need to pass the ticket to the Production Coordinator, and upload the finished book to CyberDuck. |
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| | <note tip>Spacing is also important for accessibility. Ensure that you remove: |
| | * TAB characters used to provide indentation |
| | * Multiple Paragraph ‘Return’ characters (¶) used to provide spacing between paragraphs |
| | * Newline breaks (↵) |
| | * Multiple SPACE characters |
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| | If any of this exists in the document, then it is not properly formatted with styles. You will need to remove these spaces. See [[public:nnels:etext:find-and-replace|Find & Replace]] for more instructions. |
| | {{ :public:nnels:no_styles.png?400 |}}</note> |
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| [[public:nnels:etext:getting_started|Navigate Back to Getting Started]] | [[public:nnels:etext:getting_started|Navigate Back to Getting Started]] |
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