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public:ms365:sharing_files_links [2023/06/08 00:07] jonathan.schatz Add Jennifer's content writeup with formatting & restructure headings. |
public:ms365:sharing_files_links [2023/06/22 18:57] jonathan.schatz remove redunant paragraph |
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If you share documents with outside users you may wish to create a " | If you share documents with outside users you may wish to create a " | ||
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- | If you share documents with staff on other teams you may wish to create a shared folder that is set to “People in BC Libraries Co-operative” or “People you choose”. This way you can collaborate without having to send links for every document. | + | If you share documents with staff on other teams you may wish to create a shared folder that is set to //People in BC Libraries Co-operative// or //People you choose//. This way you can collaborate without having to send links for every document. |
- | + | It may also be fewer steps to invite a guest (such as temporary collaborator) to the Team and add them to a " | |
- | To see what is shared with you or you have shared: | ||
- | + | ==== Review what is shared with you/you have shared ==== | |
- Log into Sharepoint https:// | - Log into Sharepoint https:// | ||
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- Click on Shared | - Click on Shared | ||
- From here you can view “Shared with you” and “Shared by you” | - From here you can view “Shared with you” and “Shared by you” | ||
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==== Add shared documents or folders to your files ==== | ==== Add shared documents or folders to your files ==== | ||
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Either select **Share** (best for inviting existing users to a folder or document) or **Copy Link** for pasting into another document. | Either select **Share** (best for inviting existing users to a folder or document) or **Copy Link** for pasting into another document. | ||
- | Both allow you to select a sharing level, //Anyone/ through //People you choose//. | + | Both allow you to select a sharing level, //Anyone// through //People you choose//. |
{{: | {{: | ||
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{{: | {{: | ||
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- | To avoid having to manually create links to every document intended for sharing, you may want to create a " | ||
- | The downside is they can browse all other documents in that folder. But these already should be public. | ||
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- | It may also be fewer steps to invite a guest (such as temporary collaborator) to the Team and add them to a " |