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public:ms365:sharing_files_links [2023/06/08 00:07]
jonathan.schatz Add Jennifer's content writeup with formatting & restructure headings. 		public:ms365:sharing_files_links [2024/05/30 16:31] (current)
jonathan.schatz [More information]
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 If you share documents with outside users you may wish to create a "Public Share" which is shared with Anyone (with no expiry or password).  This way you can drop files into this public folder and they become public for anyone with that link automatically. The downside is they can browse all other documents in that folder. But these already should be public. If you share documents with outside users you may wish to create a "Public Share" which is shared with Anyone (with no expiry or password).  This way you can drop files into this public folder and they become public for anyone with that link automatically. The downside is they can browse all other documents in that folder. But these already should be public.
  
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-If you share documents with staff on other teams you may wish to create a shared folder that is set to “People in BC Libraries Co-operative” or “People you choose”.  This way you can collaborate without having to send links for every document.+If you share documents with staff on other teams you may wish to create a shared folder that is set to //People in BC Libraries Co-operative// or //People you choose//.  This way you can collaborate without having to send links for every document.
  
- +It may also be fewer steps to invite a guest (such as temporary collaborator) to the Team and add them to a "Shared channel" directly when there will be co-editing work.
  
-To see what is shared with you or you have shared: 
  
- +==== Review what is shared with you/you have shared ====
  
   - Log into Sharepoint https://librariescoop.sharepoint.com/sites/home   - Log into Sharepoint https://librariescoop.sharepoint.com/sites/home
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   - Click on Shared    - Click on Shared 
   - From here you can view “Shared with you” and “Shared by you”   - From here you can view “Shared with you” and “Shared by you”
-  -  
    
 ==== Add shared documents or folders to your files ==== ==== Add shared documents or folders to your files ====
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 ''https://librariescoop.sharepoint.com/:f:/r/sites/Accessibility-Test/Shared%20Documents/Test?csf=1&web=1&e=hyIA7e'' ''https://librariescoop.sharepoint.com/:f:/r/sites/Accessibility-Test/Shared%20Documents/Test?csf=1&web=1&e=hyIA7e''
  
-The default sharing setting for our organization is //Specific people//+The default sharing setting for our organization is //Specific people//. 
 Most Teams have //Anyone// (Public) sharing enabled as an option. Most Teams have //Anyone// (Public) sharing enabled as an option.
  
 Either select **Share** (best for inviting existing users to a folder or document) or **Copy Link** for pasting into another document. Either select **Share** (best for inviting existing users to a folder or document) or **Copy Link** for pasting into another document.
-Both allow you to select a sharing level, //Anyone/ through //People you choose//.+Both allow you to select a sharing level, //Anyone// through //People you choose//.
  
 {{:public:ms365:teams-folder-share.png?400|}} {{:public:ms365:teams-folder-share.png?400|}}
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 {{:public:ms365:teams-copy-link.png?400|}} {{:public:ms365:teams-copy-link.png?400|}}
- 
- 
-To avoid having to manually create links to every document intended for sharing, you may want to create a "Public Share" folder, create an //Anyone// link from it with no expiry and use that in website or materials. This way you can drop files into this public folder and they become public for anyone with that link automatically. 
-The downside is they can browse all other documents in that folder. But these already should be public. 
- 
-It may also be fewer steps to invite a guest (such as temporary collaborator) to the Team and add them to a "Shared channel" directly when there will be co-editing work. 
public/ms365/sharing_files_links.1686182843.txt.gz · Last modified: 2023/06/08 00:07 by jonathan.schatz

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