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- | =====Fixing a Record in Drupal Step by Step===== | ||
- | ====Logging In and Selecting Records to Edit==== | ||
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- | *Login at https:// | ||
- | *Once you login, you should see a link called '' | ||
- | *Click on '' | ||
- | ***Select a Record Set** to work on. Refer to the [[public: | ||
- | *Click on the '' | ||
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- | ====Editing Records==== | ||
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- | These fields are all mandatory. | ||
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- | Select a Record Set to work on. Refer to the [[public: | ||
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- | ====1 Basic Details==== | ||
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- | ===1.1 Title=== | ||
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- | *Leave articles (the, a, an) at the front of the title. | ||
- | *Only capitalize the first word of the title and proper names. | ||
- | *Use a colon to separate any subtitle from the title (space, colon, space). | ||
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- | ====2 Creators / Contributors==== | ||
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- | This information should already be in the record, but it needs to be looked at quickly to make sure it is actually there, and is in the right format. | ||
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- | ===2.1 Creator=== | ||
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- | This is the author, authors, or entity that created the item. | ||
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- | *Each author should have his or her own field, not all in the same box. | ||
- | *The format is Last name, First name. Ex: Tolkien, J.R.R. | ||
- | *If the author uses a single name, use that. Ex: Madonna | ||
- | *If the author is a pseudonym use that. Ex: Galbraith, Robert | ||
- | *If the item is a collection of short stories, it is sufficient to put in the editor' | ||
- | *Some items are created by non-human entities, like corporations. | ||
- | *[[https:// | ||
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- | ===2.2 DC Contributor=== | ||
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- | This is a contributor who is not the author. | ||
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- | *The same rules that applied to Creator apply here. | ||
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- | ====3 Subjects / Descriptors==== | ||
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- | ===3.1 Subject=== | ||
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- | These are subject headings that will be applied to the item. Currently we use FAST subject headings and copy catalogue them from [[https:// | ||
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- | < | ||
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- | This is an important field that can be difficult at times. | ||
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- | Important note: Drupal only parses the 650 field, which is for Topical subject headings. | ||
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- | We use FAST Subject Headings (and remove the rest). | ||
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- | LoC subject terms will be in the form: **=650 | ||
- | FAST subject terms will be in the form: **=650 | ||
- | The 0 indicator specifically identifies Library of Congress, and the 7 means the term is from a taxonomy identified after the $2. | ||
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- | FAST terms can also be written in the form: **=650 | ||
- | The 4 indicates that the taxonomy is unidentified. | ||
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- | In the case of multi-term headings, this is where FAST is simplified. | ||
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- | An LoC term may look like this:\\ | ||
- | **=650 | ||
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- | FAST would handle it this way:\\ | ||
- | **=650 | ||
- | **=651 | ||
- | (and we would change the 651 to 650 to have Drupal parse it) | ||
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- | There are also instances where FAST can have multiple terms as well. | ||
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- | LoC term:\\ | ||
- | **=650 | ||
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- | FAST term:\\ | ||
- | **=650 | ||
- | or\\ | ||
- | **=650 | ||
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- | The subfield indicator separating the terms is replaced by 2 dashes (%%--%%). | ||
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- | **=650 | ||
- | This should be changed to:\\ | ||
- | **=650 | ||
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- | When Drupal parses subject terms, it splits terms based on the subfield indicators, so if there is an $x in the subject term, the Drupal record will actually show 2 separate terms (Women, Social conditions instead of Women%%--%%Social conditions). | ||
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- | You can check [[https:// | ||
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- | Also be aware that some FAST syntaxes are different than LoC. For example, place names. | ||
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- | LoC: **=650 | ||
- | FAST: **=650 | ||
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- | LoC is City first with State/ | ||
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- | The majority of FAST terms can simply be derived from LoC terms by just taking the first part of the LoC subject term. This is most apparent when it comes to fiction.\\ | ||
- | LoC adds the term $vFiction at the end of subject terms for works of fiction. For example:\\ | ||
- | **=650 | ||
- | The FAST term would just be:\\ | ||
- | **=650 | ||
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- | **Where to find FAST subject terms** | ||
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- | OCLC Classify was the best place to get these terms, however it has shut down. These are generally the easiest alternatives, | ||
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- | 1. Z39.50. | ||
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- | Note that sometimes these Copied Records will not come with the 650 end of field punctuation (which is a . after the subject term/before the $2). Add that in. | ||
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- | 2. [[https:// | ||
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- | After searching, click on the result and in the result page click on "Show more information" | ||
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- | Subject headings will be a mix of LoC, FAST, French, BISAC, and more. FAST will become recognizable with experience. | ||
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- | {{: | ||
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- | FAST subject headings are marked with a Green Star. Notice that LoC terms are similar - in this case they just have the term Fiction at the end. | ||
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- | The terms that WorldCat provides do not have subfields or double dashes (%%--%%), however when there is a capitalized word (ie: " | ||
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- | Note: Wives Crimes against. | ||
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- | You may also see terms that identify the genre of the item. This is what the 655 field is for, and so can be omitted in the 650 field. | ||
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- | For example you may omit this term from the 650 field: | ||
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- | **=650 | ||
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- | There are also deprecated LoC terms to keep an eye out for - some of the old Genre terms for fiction ended in " | ||
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- | **=650 | ||
- | **=650 | ||
- | **=650 | ||
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- | These can be removed as well. | ||
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- | *Search by title. | ||
- | *When searching OCLC, the item may not appear if the title we have includes series information. | ||
- | *Sometimes the subtitle won't be in OCLC, so you won't get any results. | ||
- | *Some special characters will interfere with your OCLC search. | ||
- | *After you find the title, click on it and scroll down to FAST Subject Headings. | ||
- | *Copy and paste each Heading into the Subject field - separate each one with a comma. | ||
- | *If the Heading contains a comma, then it must be enclosed in quotation marks. | ||
- | *The Usage Count tells you how many libraries use each particular heading. | ||
- | *If you can't find any Subject headings to copy and paste, try to find something similar and take one or two that fit. If the item is part of a series, you can probably take one from one of the other books. | ||
- | *If a record set comes with BISAC terms those should be kept. You can find a full list of terms on the BISAC website at [[https:// | ||
- | *LCSH terms can be used if FAST terms are difficult to find, or at cataloguer' | ||
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- | === Indigenous Subject Headings === | ||
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- | Replace outdated subject headings with more up-to-date terminology pulled from one of the following sources: | ||
- | * [[https:// | ||
- | * [[https:// | ||
- | * [[https:// | ||
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- | Refer to the Greater Victoria Public Library' | ||
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- | Use the following guidelines when working with Indigenous subject headings: | ||
- | * Use " | ||
- | * In Canada, Indigenous refers to First Nations, Métis, and Inuit collectively. Use First Nations, Métis, or Inuit for materials about those groups specifically and individually. | ||
- | * First Nations and Métis do not require a geographic qualifier for Canada, as those terms are only in use for people within Canada, but may have a geographic qualifier for provinces or cities. | ||
- | * Inuit requires a geographic qualifier for Canada, as the term can also apply to peoples in Greenland and Alaska. | ||
- | * " | ||
- | * If materials identify people specifically as " | ||
- | * Use the LCSH " | ||
- | * Whenever possible, add a geographic subdivision, | ||
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- | The following are generalized workflow guidelines: | ||
- | * Remove the most culturally inappropriate headings from the catalogue; term " | ||
- | * Remove " | ||
- | * If a name of an Indigenous group is not on any of the 3 lists above, the general guideline would be to search for the preferred form of the name as identified by the groups themselves or Indigenous reference sources (example would be to use Haudenosaunee, | ||
- | * This also means if the preferred form of the name as identified by the group includes the term " | ||
- | * In some cases, in order to use more appropriate terminology, | ||
- | * Follow established rules in LC for geographic subdivisions ; example would be Indigenous peoples -- Civil Rights -- Canada or Indigenous peoples -- Canada -- Claims | ||
- | * Be mindful when cataloguing items which use " | ||
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- | ===3.2 Audience=== | ||
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- | Select the age group that the item is for - it is a drop-down menu. | ||
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- | *Only use Juvenile, Adolescent, or Adult. | ||
- | *Juvenile - for children' | ||
- | *Adolescent - for young adult material (teenagers). | ||
- | *Adult - for adult material. | ||
- | *Sometimes it isn't entirely clear which one to use - there is crossover, especially in Juvenile and Adolescent. | ||
- | *The abstract should give you an idea of who the audience is. | ||
- | *If you know authors, then they should give you an idea as well (especially children and teen authors). | ||
- | *At the bottom of the OCLC page for the item, there are links to WorldCat pages for them - these will often have useful information about audience. | ||
- | *Other sources are: Google and Goodreads. | ||
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- | ===3.3 Abstract=== | ||
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- | This is the item summary. | ||
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- | *If the abstract is empty or isn't right, find a summary and copy and paste it in. Amazon, WorldCat, Goodreads, and the publisher' | ||
- | *Delete characters that aren't displaying properly - sometimes there will be squares or other special characters that aren't correct. | ||
- | *Fix any spacing errors or missing punctuation or "& | ||
- | *Replace any words or phrases in all caps with sentence case. Screen readers may read each letter rather than the entire word if in all caps. | ||
- | *After pasting in the summary, or if there is one already present, highlight the whole thing and click the Remove Format button (the icon is a white eraser between the quotation marks and the Omega symbol). | ||
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- | ===3.4 Language (Item)=== | ||
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- | This is generally fine. Items that aren't in English may have to have their language properly selected. | ||
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- | ====4 Genre / Formats==== | ||
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- | Both of these fields needs to be set. | ||
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- | ===4.1 Literary Format=== | ||
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- | Only one category can be picked. | ||
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- | *Only use Non-fiction, | ||
- | *Don't use the other formats. | ||
- | *Non-fiction and Fiction should be obvious. | ||
- | *Drama is for plays. | ||
- | *Short story is for a single short story or a collection of short stories. | ||
- | *Poetry is for poetry collections. | ||
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- | ===4.2 Genre=== | ||
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- | This field only needs one entry, but can have as many as necessary separated by a comma. | ||
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- | *Here is a list of Genre terms with descriptions: | ||
- | *It is important to ONLY use those terms. | ||
- | *There are terms specifically for Non-fiction, | ||
- | *Most times a single genre is fine, sometimes multiple genres are better. | ||
- | *There are genre terms that should be added to describe the form or type of the item in addition to what it's about. | ||
- | *There are genre terms that signify special content that should be added as needed. | ||
- | *Canadian genre terms are for books by Canadian authors or about Canadian subjects. | ||
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- | ===Genre tips=== | ||
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- | *Literary arts is used for books about books, criticism, libraries, etc. It is also for books about authors. | ||
- | *Biographies and autobiographies covers memoirs as well as biographies. | ||
- | *Juvenile fiction can be tough because it's usually a big combination of Humorous fiction, Magical realist fiction, Science fiction, Fantasy fiction, Detective and mystery fiction, etc. So instead of trying to pin it down, just use Juvenile fiction. | ||
- | *Young adult items should be treated like adult books, in that they should get full genre treatment. | ||
- | *Picture books are specifically for children' | ||
- | *If unsure, picture books can be identified in the WorldCat description - they are often around 30 pages long, the pages are unnumbered, are illustrated, | ||
- | *If you can't figure out the genre, or it doesn' | ||
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- | =====General tips===== | ||
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- | *Sometimes the record won't save properly when you click on Save. Click on View changes first, then hit Save. | ||
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- | ====Fix invalid characters in Drupal==== | ||
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- | Sometimes when a record set is uploaded to Drupal there will be invalid characters (they will generally show up as a string of random nonsense characters). |