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--- public:nnels:cataloguing:new-create-modify-record-set-in-marcedit [2024/04/04 22:57]
robert.macgregor
+++ public:nnels:cataloguing:new-create-modify-record-set-in-marcedit [2024/04/04 23:47]
robert.macgregor
@@ Line 281: / Line 281: @@
 ====Create a List of ISBNs====
-  - Make sure the record set is in .mrc or .mrk format (some record sets come in .xml format and need to converted using Marc Tools module
+  - Make sure the record set you want to add the Subject Headings to is in .mrc or .mrk format (some record sets come in .xml format and need to converted using Marc Tools module
   - Select Tools from the toolbar in MarcEdit -> Export -> Export Tab Delimited Records {{ :public:nnels:cataloguing:export_tab_delimited_records.png?400 |}}
   - Use the default delimiter options, click on the folder icons to select the .mrc/.mrk file to open and the .txt file to save the ISBNs in (this method requires that the Vendor Records have ISBNs included in them), and click Next
@@ Line 296: / Line 296: @@
 ====Batch Search for Records====
-  -
+Open Z39.50 and make sure ISBN is selected from the dropdown menu, check Batch Search, click the folder icon to navigate to the .txt file, and lastly click Search to create the .mrk file that the results will be saved in.
+{{:public:nnels:cataloguing:batch_isbn_search.png?400|}}
+Z39.50 will download all records with those ISBNs into the .mrk file.
+====Formatting the Subject Headings====
+  - Open the created .mrk file in MarcEditor
+  - Press CTRL+R (or on the Toolbar click Edit and then Replace)
+  - In Find enter 600 and in Replace enter 650 {{ :public:nnels:cataloguing:650_field_find_replace.png?400 |}}
+  - Repeat, except in Find enter 651 and in Replace enter 650 (these 2 steps will make sure that Drupal can parse Name Subject Headings and Place Subject Headings - because if you remember, Drupal only parses the 650 Field for Subject Headings)
+  - On the Toolbar click Tools -> Edit Field Data
+  - In Field enter 650, in Find enter $x, in Replace enter %%--%% {{ :public:nnels:cataloguing:650_edit_field_data.png?400 |}}
+  - Repeat with any other subfields that need to be changed to dashes
+  - On the Toolbar click Tools -> Edit Field Data
+  - In Field enter 650, in Find enter $2fast, in Replace enter .$2fast
+  - Now in Edit Field Data, in Field enter 650, in Find enter ..$2fast, in Replace enter .$2fast
+====Removing Non-FAST Terms====
+  - In the same .mrk file on the Toolbar click Tools -> Add/Delete Field
+  - In Field enter 650, in Field Data enter $2fast, check Remove if field data does not match, then click Delete Field{{ :public:nnels:cataloguing:650_delete_non_fast.png?400 |}}
+  - A quick check should show all non-FAST Subject Headings have been deleted
+  - Save as a .mrk file and close MarcEditor
+====Merging Subject Headings with Original .mrk File====
+  - From the main MarcEdit screen select Merge Records (if it is not there type Merge in the top-right search bar)
+  - The Source File is the original Vendor Set (should be in .mrk format)
+  - The Merge File is the .mrk file that we just created
+  - The Save File is the file that will be created by merging the Source and Merge Files
+  - Change the Record Identifier to 020$a and click Next
+  - In the Left Box select 650 then click the top Green Arrow (->), then click Next
+  - The final merged .mrk file will be created
+====Final Cleanup====
+Have a look through the final .mrk file to check that the Subject Headings were added properly.  There may be some subfields that still need to be changed to dashes (&&--&&).  There may also be some $d subfields that need to be modified as well (for Names and/or Named Events).

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