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public:ms365:files [2023/01/25 19:44] scott.leslie |
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===== Major Concepts to Understand ===== | ===== Major Concepts to Understand ===== | ||
- | One of the major conceptual hurdles we found in setting up MS365 was that it you can access files (and often other elements) from multiple ways. You can choose to only ever interact with MS365 via your web browser. For Linux desktop users, this will be the ONLY way you can access it. | + | One of the major conceptual hurdles we found in setting up MS365 is that you can access files (and often other elements) from multiple ways. You can choose to only ever interact with MS365 via your web browser. For Linux desktop users, this will be the ONLY way you can access it. |
- | If you are a Mac or Windows user, you can also install the OneDrive (and Teams) apps on your local computer, and with a few other small steps, see those same files from the web groups and teams you participate in on yourlocal | + | If you are a Mac or Windows user, you can also install the OneDrive (and Teams) apps on your local computer, and with a few other small steps, see those same files from the web groups and teams you participate in on your local computer. |
And you can use either method once you have them set up and enabled. Which can be powerful, but also confusing. | And you can use either method once you have them set up and enabled. Which can be powerful, but also confusing. | ||
===== Why would you want to use the Desktop over the Web Browser Approach? ===== | ===== Why would you want to use the Desktop over the Web Browser Approach? ===== | ||
+ | If you stick 100% with the web approach it is likely less confusing in the end. However, using the OneDrive app to create local sync'd copies has a number of advantages | ||
+ | * for those already familiar with MS Office apps, there wil be less of a learning curve | ||
+ | * Often times there is functionality in the thick desktop editing apps (Word, Excel etc) that is richer and more full functioned (note this is not always the case, and in some cases you will find you MUST log into the web version to do certain functions.) | ||
+ | * There may be differences in Accessibility between the desktop apps and the web apps that makes it easier for certain users to use one over the other. | ||
+ | On the flip side - if you want to synchronously edit a document with another user, as in you both see the edits in real time (as was the case with Google Docs) then using the Web app is your ONLY choice. Otherwise, if you edit a document on your local machine, it needs to be sync'd back to the cloud, and possibly "Track Changes" | ||
+ | |||
+ | In the end, the important thing to understand is - they are ultimately the " | ||
===== " | ===== " | ||
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This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync' | This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync' | ||
- | (i.e. a copy brought down off the cloud to your local machine) locally if you choose to | + | (i.e. a copy brought down off the cloud to your local machine) locally if you choose to actively instruct Microsoft to do so. |
- | actively instruct Microsoft to do so. | + | |
- | ===== How do I tell MS I want a group or team folder to be replicated locally? ===== | + | The shared files will typically show up in a separate |
+ | ===== I'm still lost, can you try again? ===== | ||
+ | |||
+ | Well, here is a document from a famous site that tries to explain MS365 that might be helpful, the [[https:// | ||
+ | |||
+ | ===== How do I tell MS I want a group or team folder to be replicated locally? | ||
+ | If you go the the group' | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | At the top of that list are links to "Add Shortcut to OneDrive" | ||
===== How to locate the OneDrive folders for Mac Users ===== | ===== How to locate the OneDrive folders for Mac Users ===== | ||
- | Mac users - when OneDrive is installed locally, the actual | + | Mac users - when OneDrive is installed locally, |
* / | * / | ||
* / | * / | ||
- | Note that last part is important - unless you specifically go into the various | + | Note that last part is important - unless you specifically go into the various |
===== How to locate the OneDrive folders for Windows Users ===== | ===== How to locate the OneDrive folders for Windows Users ===== | ||
+ | Windows Users - when OneDrive is installed locally, the actual physical file paths to the folders are | ||
+ | * C: | ||
+ | * C: | ||
- | ===== How to share/ | + | Note that last part is important - unless you specifically go into the various sharepoint group documents folders and teams document folders and tell them to " |
+ | ===== How to share/ | ||
+ | If the file is in your own personal OneDrive folder, you can either | ||
- | ===== How to share/ | + | a) move the file into a Shared folder in one of the Sharepoint Groups or Teams, and this will automatically give access |
+ | b) Share the file from where it is by clicking on the three stacked dots after the filename in Onedrive or Sharepoint and selecting " | ||
+ | {{ : | ||
+ | and then either enter in a person' | ||
+ | {{ : | ||
+ | or further select " | ||
+ | {{: | ||
+ | ===== How to share/ | ||
+ | The simplest way is go into the web version (it doesn' | ||
+ | {{ : | ||
+ | This will popup a window in which you can enter the email of the person you need to share with and set the permission as to what they can do (View, Comment or Edit.) You can also write a note here to the person that will accompany the shared link. | ||
+ | {{ : |