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public:ms365:files [2023/02/02 19:52] scott.leslie |
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===== Major Concepts to Understand ===== | ===== Major Concepts to Understand ===== | ||
- | One of the major conceptual hurdles we found in setting up MS365 was that it you can access files (and often other elements) from multiple ways. You can choose to only ever interact with MS365 via your web browser. For Linux desktop users, this will be the ONLY way you can access it. | + | One of the major conceptual hurdles we found in setting up MS365 is that you can access files (and often other elements) from multiple ways. You can choose to only ever interact with MS365 via your web browser. For Linux desktop users, this will be the ONLY way you can access it. |
- | If you are a Mac or Windows user, you can also install the OneDrive (and Teams) apps on your local computer, and with a few other small steps, see those same files from the web groups and teams you participate in on yourlocal | + | If you are a Mac or Windows user, you can also install the OneDrive (and Teams) apps on your local computer, and with a few other small steps, see those same files from the web groups and teams you participate in on your local computer. |
And you can use either method once you have them set up and enabled. Which can be powerful, but also confusing. | And you can use either method once you have them set up and enabled. Which can be powerful, but also confusing. | ||
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This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync' | This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync' | ||
(i.e. a copy brought down off the cloud to your local machine) locally if you choose to actively instruct Microsoft to do so. | (i.e. a copy brought down off the cloud to your local machine) locally if you choose to actively instruct Microsoft to do so. | ||
+ | |||
+ | The shared files will typically show up in a separate folder named "One Drive - Shared Libraries - BC Libraries Cooperative." | ||
===== I'm still lost, can you try again? ===== | ===== I'm still lost, can you try again? ===== | ||
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===== How do I tell MS I want a group or team folder to be replicated locally? | ===== How do I tell MS I want a group or team folder to be replicated locally? | ||
- | If you go the the group' | + | If you go the the group' |
{{ : | {{ : | ||
- | At the top of that list are4 links to "Add Shortcut to Onedrive" and " | + | At the top of that list are links to "Add Shortcut to OneDrive" and " |
===== How to locate the OneDrive folders for Mac Users ===== | ===== How to locate the OneDrive folders for Mac Users ===== | ||
- | Mac users - when OneDrive is installed locally, the actual | + | Mac users - when OneDrive is installed locally, |
* / | * / | ||
* / | * / | ||
- | Note that last part is important - unless you specifically go into the various | + | Note that last part is important - unless you specifically go into the various |
===== How to locate the OneDrive folders for Windows Users ===== | ===== How to locate the OneDrive folders for Windows Users ===== | ||
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===== How to share/ | ===== How to share/ | ||
+ | If the file is in your own personal OneDrive folder, you can either | ||
+ | a) move the file into a Shared folder in one of the Sharepoint Groups or Teams, and this will automatically give access to the people in that group or team (you may still need to let them know you've moved it there), or | ||
+ | |||
+ | b) Share the file from where it is by clicking on the three stacked dots after the filename in Onedrive or Sharepoint and selecting " | ||
+ | {{ : | ||
+ | and then either enter in a person' | ||
+ | {{ : | ||
+ | or further select " | ||
+ | {{: | ||
===== How to share/ | ===== How to share/ | ||
- | + | The simplest way is go into the web version (it doesn' | |
+ | {{ : | ||
+ | This will popup a window in which you can enter the email of the person you need to share with and set the permission as to what they can do (View, Comment or Edit.) You can also write a note here to the person that will accompany the shared link. | ||
+ | {{ : |