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public:ms365:sharepoint_and_team_sites_and_collaboration [2023/02/07 22:37] scott.leslie [Importing these files to MS365 Groups and Team Channels] |
public:ms365:sharepoint_and_team_sites_and_collaboration [2024/05/09 05:04] (current) |
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| Every workroup at the Co-op (think Support, Systems, Sitka, LibPress, NNELS, Admin etc) will have a related Sharepoint Group site. They will also have a Team. The group site contain the main document library. Think of these as files and folders that are not specific to a single project but instead are relevant acrss the entire group. | Every workroup at the Co-op (think Support, Systems, Sitka, LibPress, NNELS, Admin etc) will have a related Sharepoint Group site. They will also have a Team. The group site contain the main document library. Think of these as files and folders that are not specific to a single project but instead are relevant acrss the entire group. | ||
| - | Within the related Teams, there is the concept of Channels. By default every Team has a " | + | Within the related Teams, there is the concept of Channels. By default every Team has a " |
| You can always access Groups and Teams through the web. You can also access elements of Groups (calendar, group email, files) through associated thick desktop clients like Outlook and OneDrive. And with Teams, there is also always a web view but also the thick Teams desktop application. Ultimately the choice of which to use is yours, however we are often experiencing that the web interfaces have more options, and though they have not said it, it seems clear to us that long-term Microsoft will try to deprecate the thick desktop clients in favour of web-only views (simply due to reducing the number of codebases they need to support.) But for now - if there is something you are finding you can't do in the desktop, you usually can find it in the web interace. | You can always access Groups and Teams through the web. You can also access elements of Groups (calendar, group email, files) through associated thick desktop clients like Outlook and OneDrive. And with Teams, there is also always a web view but also the thick Teams desktop application. Ultimately the choice of which to use is yours, however we are often experiencing that the web interfaces have more options, and though they have not said it, it seems clear to us that long-term Microsoft will try to deprecate the thick desktop clients in favour of web-only views (simply due to reducing the number of codebases they need to support.) But for now - if there is something you are finding you can't do in the desktop, you usually can find it in the web interace. | ||
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| 1st off it can be helpful to have the thick OneDrive client installed. You can do everything through the web but somethings are easier by dragging and dropping on the desktop. | 1st off it can be helpful to have the thick OneDrive client installed. You can do everything through the web but somethings are easier by dragging and dropping on the desktop. | ||
| - | By default Onedrive creates a PERSONAL | + | By default Onedrive creates a PERSONAL |
| To begin, go to your main Group site. In the case of the Systems and Web team this is at https:// | To begin, go to your main Group site. In the case of the Systems and Web team this is at https:// | ||
| - | On the right hand menu is a link to " | + | On the right hand menu is a link to " |
| - | <WRAP center round important 60%> | + | As an experiment, feel free to open the "In site Library" |
| - | ===== Important Note about using the Thick Desktop Client | + | |
| - | If you want the files either here, or in Teams, to show up in your desktop client, then while you are viewing the documents section on the web group, you need to click " | + | |
| + | <WRAP center round important 60%>**Important Note about using the Thick Desktop Client** \\ | ||
| + | If you want the files either here, or in Teams, to show up in your desktop client, then while you are viewing the documents section on the web group, you need to click " | ||
| </ | </ | ||
| ===== Exporting Files from Google Drive ===== | ===== Exporting Files from Google Drive ===== | ||
| - | If you have files in Google drive that you want to migrate over to MS365, you need to get them out first. The easiest way is to log into Google drive with your web browser, navigate in your drive so that you can see the folder you want to export, and then right click and select "Export." This will download a zip archive of all the files in this folder, with the native Google docs formats converted into Word formats. | + | If you have files in Google drive that you want to migrate over to MS365, you need to get them out first. The easiest way is to log into Google drive with your web browser, navigate in your drive so that you can see the folder you want to export, and then right click and select "Download." This will download a zip archive of all the files in this folder, with the native Google docs formats converted into Word formats. |
| ===== Exporting Files From Sync ===== | ===== Exporting Files From Sync ===== | ||
| - | This is even more straighforward as no " | + | This is even more straighforward as no " |
| ===== Importing these files to MS365 Groups and Team Channels ===== | ===== Importing these files to MS365 Groups and Team Channels ===== | ||
| Line 70: | Line 72: | ||
| Once the files are in their Group documents libraries and Teams Channel documents areas, by default they will be shared with members of that group. Please refer to the [[Files]] page for more information on how to share files outside of the default group. | Once the files are in their Group documents libraries and Teams Channel documents areas, by default they will be shared with members of that group. Please refer to the [[Files]] page for more information on how to share files outside of the default group. | ||
| + | ===== Some Notes on What May Not Migrate From Google or Sync ===== | ||
| + | |||
| + | Google doesn' | ||
| + | |||
| + | Shortcut files aren't supported for migration and therefore not migrated. As well as the following: | ||
| + | |||
| + | * Files larger than 15 GB are not migrated. | ||
| + | * Files with a size of 0 bytes (zero-byte files) are not migrated. | ||
| + | * The following characters in file or folder names are removed: | ||
| + | * Leading tildes (~) are removed. | ||
| + | * Leading or trailing whitespace is removed. | ||
| + | * Leading or trailing periods (.) are removed. | ||
| + | * See Invalid file names and file types for all other limitations. | ||
| + | * Filenames can have up to 256 characters. | ||
| + | * Folder names may have up to 250 characters. | ||
| + | * Total path length for folder and filename combinations can have up to 400 characters. For more info, see below. | ||
| + | |||
| + | After you upload folders that have been exported from either GDrive or Sync, be sure to pay attention to the OneDrive/ | ||
| + | |||
| + | ===== Remediation of Links to Files After Moving them over to MS365 ===== | ||
| + | We are aware that there are some files in both sync and possibly Google docs that have been linked to from other public and non-public places. The primary places we have determined are | ||
| + | * Co-op web, both public and extranet site | ||
| + | * Wiki | ||
| + | |||
| + | |||
| + | We will NOT be remediating links to docs that have been emailed, it is simply not possible. | ||
| + | |||
| + | **For links in the wiki** - if you are the folder owner, once you have migrated docs into MS365, go to the wiki and use the search function and simply search for sync.com or google.com. Follow the links and if you recognize any of the documents, locate in MS 365, get a shareable link and replace the existing one. A quick search of the wiki has revelaed only a few such links | ||
| + | |||
| + | **For public links on Co-op web** - same as with wiki, the search function on thes tie wil reveal these and then they can be replaced. | ||
| + | **For extranet sites** - Sam ran a search on Co-op web and found the following links that will need to be edited to reflect the docs new locations (primarily Admin/ | ||
| ====== Group Sharepoint Sites ====== | ====== Group Sharepoint Sites ====== | ||
| Line 77: | Line 110: | ||
| |All Staff | |allstaff@bc.libraries.coop| | |All Staff | |allstaff@bc.libraries.coop| | ||
| |Support |https:// | |Support |https:// | ||
| - | |Systems |https:// | + | |Systems |https:// |
| |Sitka |https:// | |Sitka |https:// | ||
| |Management | https:// | |Management | https:// | ||
public/ms365/sharepoint_and_team_sites_and_collaboration.1675809460.txt.gz · Last modified: 2023/02/07 22:37 by scott.leslie
