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public:nnels:cataloguing:compile-marc-from-marcedit [2019/12/13 18:14]
lilith [a. Batch search] 		public:nnels:cataloguing:compile-marc-from-marcedit [2024/05/09 05:04] (current)
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-====== Export a MARC record set from MarcEdit ======+====== Compiling a MARC record set using MarcEdit ====== 
 + 
 +These instructions are for when we do **not** already have a MARC record set for the titles. If we already have a MARC record set to work from, see [[public:nnels:cataloguing:update-marc-records|Updating MARC record sets]]. 
 + 
   - Open MarcEdit (make sure you have the [[https://marcedit.reeset.net/downloads|latest version]])   - Open MarcEdit (make sure you have the [[https://marcedit.reeset.net/downloads|latest version]])
-  - Open Z39.50 Client in MarcEdit +  - Open the Z39.50 Client in MarcEdit 
-  - Query OLUCWorldCat database (Ask Content Coordinator for login information.)+  - Query the OLUCWorldCat database (ask the Content Coordinator for login information)
   - You can search by Title, Author, Subject, ISBN, ISSN, Record Number, and Raw (Adv.)    - You can search by Title, Author, Subject, ISBN, ISSN, Record Number, and Raw (Adv.) 
   - There are two ways to search the database:   - There are two ways to search the database:
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 ===== a. Batch search ===== ===== a. Batch search =====
-Batch search is used for retrieving multiple records. As the purpose is to create record sets of specific items, Title, Author, and ISBN would provide more relevant hits +Batch search is used for retrieving multiple records. As the purpose is to create record sets of specific items, the Title, Author, and ISBN would provide more relevant hits. 
-  - Prepare a txt file with a list of ISBNs, Titles, or Authors. Separate individual item by line break\\ {{:public:nnels:cataloguing:marcedit_exportrecordset_txtfile.png?600|}}+  - Prepare a text (.txt) file with a list of ISBNs, Titles, or Authors. Separate individual items using line breaks\\ {{:public:nnels:cataloguing:marcedit_exportrecordset_txtfile.png?600|}}
   - Check Batch Search   - Check Batch Search
-  - Choose the search index +  - Choose the search index, for example "Author" 
-  - Open the txt file+  - Open the text file
   - Name the file to be exported   - Name the file to be exported
   - Click the search icon\\ {{:public:nnels:cataloguing:marcedit_exportxml_batchsearch.png?600|}}   - Click the search icon\\ {{:public:nnels:cataloguing:marcedit_exportxml_batchsearch.png?600|}}
   - Open MarcEditor   - Open MarcEditor
-  - Retrieve the saved file+  - Open the saved file
   - Examine the records   - Examine the records
   - With batch search, unwanted records may be included   - With batch search, unwanted records may be included
-  - If there are multiple records of the same item, select one that looks nice and clean and includes a 520 (summary) field. It's best to use a record for the print version of the title as opposed to the ebook version (as ebook records include lots of extraneous and irrelevant metadata)+  - If there are multiple records of the same item, select one that looks nice and clean and includes a 520 (summary) field
   - Erase unwanted records (highlight the whole record and click delete; each record is separated by an empty line) and add necessary information   - Erase unwanted records (highlight the whole record and click delete; each record is separated by an empty line) and add necessary information
   - You'll need to add in key metadata that's missing (i.e. field 520 summary and field 655 NNELS genre terms)   - You'll need to add in key metadata that's missing (i.e. field 520 summary and field 655 NNELS genre terms)
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 ===== b. Individual search ===== ===== b. Individual search =====
-You can also search individual item one by one, or combine different indices, such as Author and Title. (However, the operator “Not” doesn’t seem to work.)+You can also search for books on an individual basis, or combine different indices, such as Author and Title. However, the operator “Not” doesn’t seem to work.
   - In the Z39.50 Client window, choose the index or indices, and type in your search and select the operator\\ {{:public:nnels:cataloguing:marcedit_exportxml_individualsearch.png?600|}}    - In the Z39.50 Client window, choose the index or indices, and type in your search and select the operator\\ {{:public:nnels:cataloguing:marcedit_exportxml_individualsearch.png?600|}} 
   - Highlight the record you would like to view and then click "View Selected Record"   - Highlight the record you would like to view and then click "View Selected Record"
-  - Select the record from the hits (choose one that looks nice and clean and includes a 520 (summary) field. It's best to use a record for the print version of the title as opposed to the ebook version (as ebook records include lots of extraneous and irrelevant metadata)+  - Select the record from the hits (choose one that looks nice and clean and includes the 520 summary field)
   - Before downloading the chosen record, go to Preferences (you can access it on the app homepage of MarcEdit)\\ \\ {{:public:nnels:cataloguing:marcedit_exportxml_home.png?600|}}   - Before downloading the chosen record, go to Preferences (you can access it on the app homepage of MarcEdit)\\ \\ {{:public:nnels:cataloguing:marcedit_exportxml_home.png?600|}}
   - Go to the tab Z39.50 Option \\ {{:public:nnels:cataloguing:marcedit_exportxml_appendfiles.png?600|}}   - Go to the tab Z39.50 Option \\ {{:public:nnels:cataloguing:marcedit_exportxml_appendfiles.png?600|}}
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 ---- ----
  
-To upload this MARC XML record set to Drupal, continue on to [[public:nnels:publishing:upload-marcxml|Uploading a MARC XML record set]].+To upload this MARC XML record set to Drupal, continue on to [[nnels:documentation:content:publishing:upload-marcxml|Uploading a MARC XML record set]].
public/nnels/cataloguing/compile-marc-from-marcedit.1576260863.txt.gz · Last modified: 2019/12/13 18:14 by lilith

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