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public:ms365:files [2023/02/09 19:55]
scott.leslie 		public:ms365:files [2024/05/09 05:04] (current)
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 This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync'd  This is distinct from files that have been shared from Groups or Sharepoint or Teams. Those are shared _with you_ but will appear in a different folder than your personal OneDrive. And they will only be sync'd 
 (i.e. a copy brought down off the cloud to your local machine) locally if you choose to actively instruct Microsoft to do so.  (i.e. a copy brought down off the cloud to your local machine) locally if you choose to actively instruct Microsoft to do so. 
 +
 +The shared files will typically show up in a separate folder named "One Drive - Shared Libraries - BC Libraries Cooperative." However, because Microsoft likes to make things confusing, it will also introduce links in your *personal* OneDrive folder to these shared folders. These are typically named "Documents - //team name//." 
  
 ===== I'm still lost, can you try again? ===== ===== I'm still lost, can you try again? =====
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 ===== How do I tell MS I want a group or team folder to be replicated locally?===== ===== How do I tell MS I want a group or team folder to be replicated locally?=====
-If you go the the group's sharepoint site and select "Documents" from the left-hand menu, it wil llist both the "site Library" documents as well as the "Channel Documents" for the group/team.+If you go the the group's sharepoint site and select "Documents" from the left-hand menu, it wil list both the "site Library" documents as well as the "Channel Documents" for the group/team.
  
 {{ :public:ms365:screenshot_2023-02-02_at_11.49.15_am.png?direct&400 |}} {{ :public:ms365:screenshot_2023-02-02_at_11.49.15_am.png?direct&400 |}}
  
-At the top of that list are4 links to "Add Shortcut to Onedrive" and "Sync." If you perform both of these actions in that order, in your local One Driver -Shared Folders you will now see a folder with the group/teams name that contains these files. +At the top of that list are links to "Add Shortcut to OneDrive" and "Sync." If you perform both of these actions in that order, you will now see  in your local One Driver -Shared Folders a subfolder with the group/teams name that contains these files.
  
 ===== How to locate the OneDrive folders for Mac Users ===== ===== How to locate the OneDrive folders for Mac Users =====
  
-Mac users - when OneDrive is installed locally, the actual physical file paths to the folders are +Mac users - when OneDrive is installed locally, it should create aliases on the sidebar of your finder to the personal and shared OneDrive folders. But they also have actual locations, and the actual file paths to the folders are 
   *  /Users/_username_/Library/CloudStorage/OneDrive-BCLibrariesCo-operative for your PERSONAL onedrive, and    *  /Users/_username_/Library/CloudStorage/OneDrive-BCLibrariesCo-operative for your PERSONAL onedrive, and 
   *  /Users/_username_/Library/CloudStorage/OneDrive-SharedLibraries-BCLibrariesCo-operative for any shares from groups or teams **//that you have opted to sync to your desktop//**   *  /Users/_username_/Library/CloudStorage/OneDrive-SharedLibraries-BCLibrariesCo-operative for any shares from groups or teams **//that you have opted to sync to your desktop//**
  
-Note that last part is important - unless you specifically go into the various sharepoint group documents folders and teams document folders and tell them to "sync" those will remain on the server only. +Note that last part is important - unless you specifically go into the various Sharepoint group documents folders and teams document folders and tell them to "sync" those will remain on the server only. 
  
 ===== How to locate the OneDrive folders for Windows Users ===== ===== How to locate the OneDrive folders for Windows Users =====
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 If the file is in your own personal OneDrive folder, you can either If the file is in your own personal OneDrive folder, you can either
  
-a)  move the file into a Shared folder from one of the Sharepoint Groups or Teams, and this will automatically give access to the people in that group or team (you may still need to let them know you've moved it there), or+a)  move the file into a Shared folder in one of the Sharepoint Groups or Teams, and this will automatically give access to the people in that group or team (you may still need to let them know you've moved it there), or
  
 b) Share the file from where it is by clicking on the three stacked dots after the filename in Onedrive or Sharepoint and selecting "Share" b) Share the file from where it is by clicking on the three stacked dots after the filename in Onedrive or Sharepoint and selecting "Share"
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 ===== How to share/collaborate on files with someone outside the organization?===== ===== How to share/collaborate on files with someone outside the organization?=====
- +The simplest way is go into the web version (it doesn't matter if the web version of OneDrive, Sharepoint or Teams, as ultimately it is the same files that show up in all three), click on the three dots to the right of the file name and select "Share." 
 +{{ :public:ms365:screenshot_2023-02-17_at_11.22.12_am.png?direct&400 |}} 
 +This will popup a window in which you can enter the email of the person you need to share with and set the permission as to what they can do (View, Comment or Edit.) You can also write a note here to the person that will accompany the shared link. 
 +{{ :public:ms365:screenshot_2023-02-17_at_11.26.17_am.png?direct&400 |}}
public/ms365/files.txt · Last modified: 2024/05/09 05:04 (external edit)

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