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public:ms365:sharepoint_and_team_sites_and_collaboration [2023/02/09 19:00] scott.leslie |
public:ms365:sharepoint_and_team_sites_and_collaboration [2024/05/09 05:04] (current) |
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| Every workroup at the Co-op (think Support, Systems, Sitka, LibPress, NNELS, Admin etc) will have a related Sharepoint Group site. They will also have a Team. The group site contain the main document library. Think of these as files and folders that are not specific to a single project but instead are relevant acrss the entire group. | Every workroup at the Co-op (think Support, Systems, Sitka, LibPress, NNELS, Admin etc) will have a related Sharepoint Group site. They will also have a Team. The group site contain the main document library. Think of these as files and folders that are not specific to a single project but instead are relevant acrss the entire group. | ||
| - | Within the related Teams, there is the concept of Channels. By default every Team has a " | + | Within the related Teams, there is the concept of Channels. By default every Team has a " |
| You can always access Groups and Teams through the web. You can also access elements of Groups (calendar, group email, files) through associated thick desktop clients like Outlook and OneDrive. And with Teams, there is also always a web view but also the thick Teams desktop application. Ultimately the choice of which to use is yours, however we are often experiencing that the web interfaces have more options, and though they have not said it, it seems clear to us that long-term Microsoft will try to deprecate the thick desktop clients in favour of web-only views (simply due to reducing the number of codebases they need to support.) But for now - if there is something you are finding you can't do in the desktop, you usually can find it in the web interace. | You can always access Groups and Teams through the web. You can also access elements of Groups (calendar, group email, files) through associated thick desktop clients like Outlook and OneDrive. And with Teams, there is also always a web view but also the thick Teams desktop application. Ultimately the choice of which to use is yours, however we are often experiencing that the web interfaces have more options, and though they have not said it, it seems clear to us that long-term Microsoft will try to deprecate the thick desktop clients in favour of web-only views (simply due to reducing the number of codebases they need to support.) But for now - if there is something you are finding you can't do in the desktop, you usually can find it in the web interace. | ||
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| 1st off it can be helpful to have the thick OneDrive client installed. You can do everything through the web but somethings are easier by dragging and dropping on the desktop. | 1st off it can be helpful to have the thick OneDrive client installed. You can do everything through the web but somethings are easier by dragging and dropping on the desktop. | ||
| - | By default Onedrive creates a PERSONAL | + | By default Onedrive creates a PERSONAL |
| To begin, go to your main Group site. In the case of the Systems and Web team this is at https:// | To begin, go to your main Group site. In the case of the Systems and Web team this is at https:// | ||
| - | On the right hand menu is a link to " | + | On the right hand menu is a link to " |
| + | |||
| + | As an experiment, feel free to open the "In site Library" | ||
| <WRAP center round important 60%> | <WRAP center round important 60%> | ||
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| ===== Exporting Files from Google Drive ===== | ===== Exporting Files from Google Drive ===== | ||
| - | If you have files in Google drive that you want to migrate over to MS365, you need to get them out first. The easiest way is to log into Google drive with your web browser, navigate in your drive so that you can see the folder you want to export, and then right click and select "Export." This will download a zip archive of all the files in this folder, with the native Google docs formats converted into Word formats. | + | If you have files in Google drive that you want to migrate over to MS365, you need to get them out first. The easiest way is to log into Google drive with your web browser, navigate in your drive so that you can see the folder you want to export, and then right click and select "Download." This will download a zip archive of all the files in this folder, with the native Google docs formats converted into Word formats. |
| ===== Exporting Files From Sync ===== | ===== Exporting Files From Sync ===== | ||
| - | This is even more straighforward as no " | + | This is even more straighforward as no " |
| ===== Importing these files to MS365 Groups and Team Channels ===== | ===== Importing these files to MS365 Groups and Team Channels ===== | ||
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| **For public links on Co-op web** - same as with wiki, the search function on thes tie wil reveal these and then they can be replaced. | **For public links on Co-op web** - same as with wiki, the search function on thes tie wil reveal these and then they can be replaced. | ||
| - | **For extranet sites** - Sam Edwards will be producing | + | **For extranet sites** - Sam ran a search on Co-op web and found the following |
| ====== Group Sharepoint Sites ====== | ====== Group Sharepoint Sites ====== | ||
| ^Team ^ URL ^ Team Email Address ^ | ^Team ^ URL ^ Team Email Address ^ | ||
public/ms365/sharepoint_and_team_sites_and_collaboration.txt · Last modified: 2024/05/09 05:04 (external edit)
