After you are happy with your work and have gone through all the steps for reformatting, you need to upload the files to CyberDuck and pass the ticket to the Production Coordinator. You can check out our Reformatting Checklist for a quick view of what you need to do for each book.
If you are converting an
MP3 to DAISY Audio you do not download the finished project off of Converter Plus. See
Exporting and Passing to QA for instructions on what to do with a finished
DAISY Audio file.
Once you’ve completed reformatting a document:
Login into CyberDuck
Open nnels-data-preprod
Upload the finished word document to the Edited folder
If there are Image Descriptions, upload the Alt-text document to the shared folder
Delete the publisher file from your computer
Remember to rename your file before uploading it to Cyberduck. Standard naming convention is the book title, and your last name with underscores instead of spaces. Title_of_Book_Yourlastname
If you are re-uploading a document you have made revisions to, ensure there’s only one (the most recent) version of your edited doc in the
Edited folder. You can delete the older version before uploading the newest version. Please see
How Replace a Revised Document in CyberDuck for more information.
To pass the ticket to the Production Coordinator:
Open the ticket for your project
Enter the time (in minutes) you worked on the book in the Time Worked field in RT. You will find this in the ticket's Basics tab. The default should already be Minutes.
Go to Actions drop down menu on the top left navigational menu for the ticket.
Select Comment
Enter the comment into the comment field, and cc the person you want the comment to go to (this is not needed, but will ensure the comment goes into their inbox and can help ensure they see it.) Comments include any information you want the Production Coordinator to know about the title, including:
If there was Alt-text, a note stating: Alt-text doc uploaded to shared folder
Page numbers: Yes/No
Languages: any languages in text
-
Anything you want the Production Coordinator to pay special attention to.
Change the owner to Production Coordinator
Select Update Ticket
Here is a quick tutorial on How to Pass RT Ticket
If there are any needed changes to the project, the Project Coordinator will pass you back the ticket with a comment that includes all your feedback. All communication on feedback occurs within the RT Ticket.
Never reply on a ticket. Replies go to the patron, and we don't need to confuse them with our internal dialogue about the book.
Navigate Back to Getting Started