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public:nnels:etext:pa-outline-expectations [2022/10/20 20:10]
farrah.little |
public:nnels:etext:pa-outline-expectations [2024/05/14 16:58] (current)
rachel.osolen |
| ====== Job Outline and Expectations ====== | ====== Job Outline and Expectations ====== |
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| <note warning>The vacation and personal day section will be updated for full-time staff once we receive that information.</note> | |
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| This section covers the basic Job Outline and Expectations for Production Assistants, as well as details on the Probation and Training period. | This section covers the basic Job Outline and Expectations for Production Assistants, as well as details on the Probation and Training period. |
| | |
| | <note>Interns work hours and job outline are managed by the NNELS Manager. A percentage of these hours will be allotted to eText production. The NNELS Manager will advise them on their allotted hours for their internship. The Production Coordinator can only advise the Interns on job expectations for Production Work. All other questions about job expectations must be directed to the NNELS Manager.</note> |
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| =====Job Outline===== | =====Job Outline===== |
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| A Production Assistant is to work 15 or 30 hours per week, depending on their contract. | A Production Assistant is to work 30 hours per week. |
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| | The Production Assistant will use their own laptop along with a current and updated version of Microsoft Word. It is the Production Assistant's responsibility to ensure that they are using the latest software on a reliable computer. |
| | |
| | Your work duties will be divided as follows: |
| | * 20 hours on eText Production |
| | * 10 hours on MP3 to DAISY |
| | * Content as needed (around 5 hours a month for CELA and ABC) |
| | |
| | Content development work: |
| | * [[nnels:documentation:content:exchange-agreements:cela|CELA File Exchange]]: aim to select 5 titles a month. Remember to contact the Production Coordinator when you finish each batch of selection. |
| | * [[nnels:documentation:content:abc|ABC Selection]]: aim to select 5 titles a month. Remember to contact the Production Coordinator when you finish each batch of selection. |
| | * Purchasing: For more information go to [[nnels:documentation:content:collection-policy:how_to_select_titles_for_purchasing|Selecting Titles for Purchase]]. |
| | * [[public:nnels:cataloguing:metadata-cleanup:|Metadata Cleanup]]: When you have no other content work to do, or are waiting on Production work, you can work on this! |
| | * Other projects as assigned |
| | |
| | <note>If you have any issues accessing any of these pages, please contact the Production Coordinator.</note> |
| | |
| | ====Production Expectations==== |
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| The main duty of this position is to produce books that are in accessible formats. The Production Assistant will reformat converted ebooks in Microsoft Word as outlined in this [[public:nnels:etext:start|eText Wiki]], and with the direct guidance and support of the Production Coordinator. | The main duty of this position is to produce books that are in accessible formats. The Production Assistant will reformat converted ebooks in Microsoft Word as outlined in this [[public:nnels:etext:start|eText Wiki]], and with the direct guidance and support of the Production Coordinator. |
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| <note>If there is a section on the wiki that is not clear, post a question on the Production Q&A.</note> | <note>If there is a section on the wiki that is not clear, post a question on the [[public:nnels:etext:q_a|Production Q&A]].</note> |
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| Titles for production are found in the RT system in the Production Queue. There are various levels of priority to these titles: | Titles for production are found in the RT system in the Production Queue. There are various levels of priority to these titles: |
| It is also expected that the Production Assistants regularly check the queue to see if any new Urgent tickets have been added. | It is also expected that the Production Assistants regularly check the queue to see if any new Urgent tickets have been added. |
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| Sometimes a ticket will be assigned to you by the Supervisor. | When taking your next patron request, please start with the oldest and work your way through to the newest. If you need help identifying which ones are oldest, please ask the Production Coordinator. |
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| A Production Assistant should aim to have only 2-3 tickets maximum at any given time. This helps avoid burnout and workload piling up. | Some Award tickets will need to be converted into two formats for the same title (i.e. an MP3 to DAISY, and EPUB conversion). When you take one of these tickets there will be a comment in the ticket that both formats need to be converted. The documents for the EPUB conversion will be in Cyberduck, and the link to the MP3 will be in the comment section of the ticket. If you need assistance with this, please ask the Production Coordinator. |
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| <note>It can take 48-72 hours for the Production Coordinator to review a finished title. The Production Coordinator will return the ticket if revisions are necessary. It is expected that these revisions are priority unless otherwise stated by the Production Coordinator. Notes about revisions will be placed in the Comment section of the ticket. If you do not hear back from the Production Coordinator within 48-72 hours then the ticket passed and will be converted and published.</note> | You should finish a ticket before taking another one, unless otherwise directed by the Production Coordinator. |
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| <note>All tickets assigned to Production Assistants by the Production Coordinator take priority over all other work. The Production Coordinator may also assign specific deadlines to titles.</note> | Sometimes a ticket will be assigned to you by the Supervisor. The Supervisor will also send out regular email updates on production priorities for Awards. |
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| The Production Assistant will use their own laptop along with a current and updated version of Microsoft Word. [[https://ualberta.onthehub.com/WebStore/ProductsByMajorVersionList.aspx?cmi_cs=1&cmi_mnuMain=70eccc40-3868-e311-93f8-b8ca3a5db7a1|UAlberta Hub]] offers free 365 to students that can be downloaded directly to their computer. It is the Production Assistant's responsibility to ensure that they are using the latest software on a reliable computer. | A Production Assistant should aim to have only 2-3 tickets maximum at any given time. This helps avoid burnout and workload piling up. |
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| If there is ever any downtime in production, the Production Assistant is expected to do metadata work as outlined on [[public:nnels:cataloguing:metadata-cleanup|this wiki page]]. | <note>It can take 48-72 hours for the Production Coordinator to review a finished title. The Production Coordinator will return the ticket if revisions are necessary. **It is expected that these revisions are priority unless otherwise stated by the Production Coordinator.** Notes about revisions will be placed in the Comment section of the ticket. If you do not hear back from the Production Coordinator within 48-72 hours then the ticket passed and will be converted and published.</note> |
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| Other projects **may** be assigned to the Production Assistant at the discretion of the Production Coordinator. If this occurs, the Production Coordinator will communicate the project outcome and expectations within the Production Assistant's current workflow. These projects will be part of their contracted hours, and the Production Assistant will not be paid any additional amount for these projects. | <note>All tickets assigned to Production Assistants by the Production Coordinator take priority over all other work. The Production Coordinator may also assign specific deadlines to titles.</note> |
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| Additional contracts **may** be offered to the Production Assistant based on skill set and availability. These contracts will be for projects that utilize the Production Assistant's skill set, and will be separate from the Production Assistant job and expectations. | <note>Other projects **may** be assigned to the Production Assistant at the discretion of the Production Coordinator. If this occurs, the Production Coordinator will communicate the project outcome and expectations within the Production Assistant's current workflow. These projects will be part of their contracted hours, and the Production Assistant will not be paid any additional amount for these projects.</note> |
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| Full-time Production Assistants will also have the following responsibilities: | <note>If there is an illness, or other similar circumstance, that prevents the employee from working their full hours they **must** contact their direct supervisor, the Production Coordinator, at their greatest convenience.</note> |
| * Metadata cleanup | |
| * Assisting with purchasing and acquisitions | |
| * Converting MP3 files to DAISY | |
| * Assisting with collection creation and maintenance | |
| * Other duties as assigned | |
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| <note>If there is an illness, or other similar circumstance, that prevents the employee from working their full hours they **must** contact their direct supervisor, the Production Coordinator.</note> | <note>Please contact the Production Coordinator to book your vacation and personal days. These will be outlined in your contract.</note> |
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| <note>As per your contract you have two (2) vacation days. Vacations are to be taken at such time or times as are mutually convenient to you and the Production Coordinator. The period from December 25th through December 31st are paid days off. NNELS is part of the BC Libraries Cooperative, and as such recognizes all BC Statutory holidays. | ===== Job Expectations===== |
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| You also have five (5) personal days. Please contact the Production Coordinator when you are taking a personal day. | All Production Assistants are expected to work their full hours per week (30 hours). |
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| Both vacation and personal days are equal to a 5 hour work shift.</note> | It is expected that part of their work schedule overlaps with the Production Coordinator. |
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| | <note>The Production Coordinator works full-time hours during the week between 9am and 6pm EST. They may make themselves available outside these hours for special circumstances, such as training of special projects with tight deadlines.</note> |
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| ===== Probation Period and Training===== | It is expected that after the training and probationary period you will be able to work independently, with little supervision. |
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| All new hires will go through a training and probationary period of **2 months**. It is expected that by the end of this probationary period you will be able to do the following: | The Production Coordinator will still be available as your direct supervisor to help you with any questions or issues that arise during the course of your work. All production questions can be posted on the [[public:nnels:etext:q_a|Production Q&A]] page, and all alt-text questions can go on the [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A]] page. |
| * Be able to produce titles with little to no feedback on an regular and ongoing basis (see below for table of average hours per book) | |
| * Write Simple and Medium Image Descriptions with little to no feedback | |
| * Communicate clearly and ask questions | |
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| You will have a final evaluation meeting at the end of this 2 month period where your performance will be reviewed and you will be given either a pass or fail depending on if you have met the job expectations as outlined above. | After the 2 month training and probationary period, a Production Assistant is expected to produce titles on an ongoing and regular basis. We have created the table below to help you understand the general expectations around how long each type of book will take. |
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| If you **do not** meet the job expectations at the end of this 2 month period it will be considered a fail and your contract will be terminated. | Below you will find a table that is a breakdown of the average time it takes to produce different genres of books for reformatting an eText. These are average times and include image descriptions and complex formatting. Complex formatting includes (but is not limited to): |
| | * heavy use of emphasis, |
| | * heavy use of languages, |
| | * complex image descriptions, |
| | * page numbers, |
| | * asides, |
| | * more than 2 heading levels, |
| | * tables. |
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| If you **do** meet the job expectations at the end of this 2 month period it will be considered a pass and you will continue your employment with NNELS. | ^Book Type ^Average Work Hours ^ |
| | |Poetry |2 | |
| | |Plays (cover image only) | 2 | |
| | |Novels (cover image only) | 5 | |
| | |Novels with Complex Formatting | 7 | |
| | |Illustrated Books | 15 | |
| | |Children's Picture Books | 20 | |
| | |Nonfiction/Biography (multiple images) | 20 | |
| | |Nonfiction with Complex Formatting | 50 | |
| | |Cookbooks | 50 | |
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| During this time you will be given hands-on training and support from the Production Coordinator. This can include, but is not limited to: | <note>These times are based on fully-trained Production Assistant workflows</note> |
| * Zoom meetings | |
| * Emails | |
| * Wiki documentation and Q&A posts | |
| * Comments in RT | |
| |
| The Production Coordinator will assign you titles to aid with your development. This is to help you avoid getting stuck with a complex title before you have built up your skill set. After training, you will be expected to select and choose tickets as per your job outline. | <note>If you have a title that you feel is taking you a long time to work on, please contact the Production Coordinator through the RT ticket for that title so they are aware that the title is more time-consuming than originally expected. This can include, but is not limited to, novels with messy conversion and complex titles that include many images, tables, and footnotes.</note> |
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| <important note>During this training and probationary period it is essential that you communicate clearly with the Production Coordinator about any issues you are having with your position or with training. If the Production Coordinator finds you are not meeting job expectations, they will apply Progressive Discipline measures to help you improve your work and skill set. If Progressive Discipline does not improve your work within the 2 month probationary period, you will fail probation.</note> | ===== Job Expectations: Image Descriptions===== |
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| <note>During your probation, if you find you no longer want to work with NNELS, you can send a letter of resignation to the Production Coordinator **without notice**. After the end of your probation, if you find you no longer want to work with NNELS, then we ask for one weeks' notice.</note> | Alt-text is an essential part of accessibility. It can take longer to learn how to write image descriptions than the other parts of reformatting an ebook, and we are here to help and support you on this journey. Even after you have got a handle on how to describe images, there will always be times when you struggle and need assistance. |
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| ===== Job Expectations===== | The expectation for your position is that you are able to write **simple and medium alt-text** with little to no feedback after a **2 month period** of working with alt-text. |
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| All Production Assistants are expected to work their full hours per week (15 for casual workers, 30 for full-time). | The [[public:nnels:etext:images|Images documentation]] paired with the additional resources are designed to help you succeed in this process. |
| |
| For casual workers, the Production Assistant can divide these hours within a week in any way that fits their current schedule, as long as they are finishing all assigned hours per week. | The Production Coordinator is also responsible for training you and offering support in learning and creating image descriptions. We have an [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A page]] specifically for alt-text to assist you with your education, and help you when you get stuck on any description. |
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| For full-time workers, it is expected that part of their work schedule overlaps with the Production Coordinator. | The table below is a guideline of the average time it takes to do **only image descriptions**. |
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| <note>The Production Coordinator works full-time hours during the week between 9am and 6pm EST. They may make themselves available outside these hours for special circumstances, such as training of special projects with tight deadlines.</note> | The average time for writing and editing Alt-text: |
| | ^Image Type ^Average Work Hours ^ |
| | |Simple image | 5 minutes per image | |
| | |Medium image | 30 minutes per image | |
| | |Complex image | 1 hour per image | |
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| It is expected that after the training and probationary period you will be able to work independently, with little supervision. | Go to [[public:nnels:etext:images:how_to_edit_alt-text|Editing Your Alt-text]] to learn more about how to edit your image descriptions. |
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| The Production Coordinator will still be available as your direct supervisor to help you with any questions or issues that arise during the course of your work. All production questions can be posted on the [[public:nnels:etext:q_a|Production Q&A]] page, and all alt-text questions can go on the [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A]] page. | <note>Sometimes images will require so research on your end and will take longer than average. For example, when describing art, you want to use the right terminology for the style of art you are describing and a quick search on the art piece or artist can help. This is also try for culturally specific items. For more information, go to [[public:nnels:etext:glossary_of_terms|Glossary of Alt-text Terms]] and [[public:nnels:etext:images:general_guidelines|General Guidelines]].</note> |
| |
| After the 2 month training and probationary period, a Production Assistant is expected to produce titles on an ongoing and regular basis. We have created the table below to help you understand the general expectations around how long each type of book will take. | =====Probation Period and Training===== |
| |
| The following is a breakdown of the average time it takes to produce different genres of books: | <note>This information is only for your performance in production work. If you are an Intern, there may be other expectations you have to meet to pass probation. Please contact the NNELS Manager for information on how the probationary period works for the internship.</note> |
| |
| ^Book Type ^Average Work Hours ^ | All new hires will go through a training and probationary period of **2 months**. It is expected that by the end of this probationary period you will be able to do the following: |
| |Novels (no images) | 2 | | * Be able to produce titles with little to no feedback on an regular and ongoing basis (see below for table of average hours per book) |
| |Novels (images) | 4 | | * Write Simple and Medium Image Descriptions with little to no feedback |
| |Nonfiction (images/graphs/endnotes) | 10 | | * Communicate clearly and ask questions |
| |Poetry | 1.5 | | |
| |Plays | 1.5 | | |
| |Cookbooks/Complex Formatting | 15 | | |
| |Textbooks | 40 | | |
| |Children's Picture Books | 10 | | |
| |Illustrated Books | 5 | | |
| |
| <note>These times are based on fully-trained Production Assistant workflows</note> | You will have a final evaluation meeting at the end of this 2 month period where your performance will be reviewed and you will be given either a pass or fail depending on if you have met the job expectations as outlined above. |
| |
| <note>If you have a title that you feel is taking you a long time to work on, please contact the Production Coordinator through the RT ticket for that title so they are aware that the title is more time-consuming than originally expected. This can include, but is not limited to, novels with messy conversion and complex titles that include many images, tables, and footnotes.</note> | If you **do not** meet the job expectations at the end of this 2 month period it will be considered a fail and your contract will be terminated. |
| |
| ===== Job Expectations: Image Descriptions===== | If you **do** meet the job expectations at the end of this 2 month period it will be considered a pass and you will continue your employment with NNELS. |
| |
| Alt-text is an essential part of accessibility. It can take longer to learn how to write image descriptions than the other parts of reformatting an ebook, and we are here to help and support you on this journey. Even after you have got a handle on how to describe images, there will always be times when you struggle and need assistance. | During this time you will be given hands-on training and support from the Production Coordinator. This can include, but is not limited to: |
| | * Teams or Zoom meetings |
| | * Emails |
| | * Wiki documentation and Q&A posts |
| | * Comments in RT |
| |
| The expectation for your position is that you are able to write **simple and medium alt-text** with little to no feedback after a **2 month period** of working with alt-text. | The Production Coordinator will assign you titles to aid with your development. This is to help you avoid getting stuck with a complex title before you have built up your skill set. After training, you will be expected to select and choose tickets as per your job outline. |
| |
| The [[public:nnels:etext:images|Images documentation]] paired with the additional resources are designed to help you succeed in this process. | <note important>During this training and probationary period it is essential that you communicate clearly with the Production Coordinator about any issues you are having with your position or with training. If the Production Coordinator finds you are not meeting job expectations, they will apply Progressive Discipline measures to help you improve your work and skill set. If Progressive Discipline does not improve your work within the 2 month probationary period, you will fail probation.</note> |
| |
| The Production Coordinator is also responsible for training you and offering support in learning and creating image descriptions. We have an [[public:nnels:etext:images:alt-text_q_a|Alt-text Q&A page]] specifically for alt-text to assist you with your education, and help you when you get stuck on any description. | <note>During your probation, if you find you no longer want to work with NNELS, you can send a letter of resignation to the Production Coordinator **without notice**. After the end of your probation, if you find you no longer want to work with NNELS, then we ask for one weeks' notice.</note> |
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| [[public:nnels:etext:start|Return to main eText Page]] | [[public:nnels:etext:start|Return to main eText Page]] |
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